FULL-TIME

The Campus Minister of Our Lady Queen of the Apostles Regional Catholic School is responsible, under direction from the Principal and Pastor, for creating a Catholic ethos within and around the Catholic school community. A committed Roman Catholic, he/she works to create an environment that fosters missionary discipleship, commitment to the teachings and practices of the Catholic Church and the development of a community of faith within the school building as well as in students and families.

He/she works in collaboration with the school faculty. He/she reports to directly to the Principal.

Areas of Responsibility: The Campus Minister:

  • Is the primary Theology teacher for Grades 4 – 8
  • Planning, organizing and assisting at all school liturgies, in coordination with the Pastor
  • Works to heighten the prayer life of the entire school community
  • Assists with the sacramental preparation of students
  • Establishes and executes service experiences for the middle school students as well as experiences the entire school community can participate in
  • Establishes and executes retreat experiences for middle school students and their families, including the 8th Grade Graduation Retreat,5th Grade end of year Retreat, retreat/nights of prayer for students and parents, etc.
  • Works in coordination with the School Social Worker, when applicable and at the direction of the Principal, to address issues related to the school community via assemblies, small groups, class presentations and the like
  • Is attentive to the Catholic identity of the school, developing ways to foster and enhance this via the use of annual themes, liturgical seasonal focuses, faculty meetings, etc.

Salary and Benefits

  • The Campus Minister is compensated per the policies of the Department of Education in the Diocese of Rockville Centre.

Interested candidates should send resume and cover letter to DWaller9350@olqany.org.

Our Lady of Guadalupe School, with campuses in Deer Park and Central Islip, is seeking a full-time bookkeeper to directly support the Head of School in administering the finances of both campuses of the new school. The bookkeeper works closely with the school accountant and Principal. The bookkeeper will play a critical role in the establishment of the new school, which will open in the Fall of 2021, with responsibilities including, but not limited to: Tuition Management, Payroll, Accounts Receivable and Payable, Reporting and Transparency.

Responsibilities:

School Stand Up:

    • Support Head of School in establishing financial working relationships with host parishes and supporting regional parishes.
    • Support Head of School and Department of Education to establish appropriate financial accounts for the operations of school.
    • Support the transition of payroll for employees transferring from other schools to OL Guadalupe.
    • Establish recurring monthly AR/AP and financial reporting processes and timelines in consultation with the Department of Education and Parish Support.

Tuition Management:

    • Establish student tuition accounts in FACTS.
    • Establish tuition payment schedule for each school year.
    • Monitor and manage delinquent accounts.
    • Post all tuition payments to student’s accounts.
    • Reconcile all credit card and ACH tuition payments.
    • Handle family correspondence and inquiries.
    • Prepare tuition books for the families.
    • Support parents in understanding and pursuing financial aid from applicable sources, including, but not limited to Tomorrow’s Hope Foundation.
    • Act as liaison with service providers and families in the case of tuition non-payment.

Payroll:

    • Prepare new employee hire packets for teachers and staff.
    • Ensure all documents are completed.
    • Process biweekly payroll in ADP.
    • Verify all W2 for accuracy.
    • Verify all 1095 for accuracy.
    • Serve as liaison for employee benefits.
    • Monitor liability accruals related to employee leave.
    • Support head of school in administering stipends within budgetary constraints.

Accounts Receivable:

    • Monitor receivables including tuition and parish subsidies.
    • Track aging receivables.
    • Prepare school receipt deposits for delivery to bank and post to general ledger.

Accounts Payable:

    • Process payments for all approved expenditures.
    • Monitor school payables and advise head of school on any unexpected payables.
    • Reporting and Transparency
    • Prepare monthly budget reports for Head of School and campus principals.
    • Manage all the bank accounts and input all of the transactions into Quickbooks.
    • Prepare all financial documentation required to maximize opportunities for public support from the Local Education Agencies, State, or Federal Government.
    • assemble various reports in support of the preparation of the annual budget.

Desired Qualifications:

    • Three or more years’ experience serving in a bookkeeping or financial management role within a school, non-profit, or business of a comparable size.
    • Knowledge of Microsoft Word, Microsoft Excel, Powerschool, FACTS, and Quickbooks required.
    • Passion and support for the Mission of Catholic Education.

Interested candidates may send a resume and cover letter to jobs@olgschools.org.

Summary of Position:
The Catholic Diocese of Rockville Centre is seeking a full-time (Monday – Friday 8:30 to 4:30pm) Bookkeeper for the Office of Parish Support. Individual will be expected to work with all Parish Support Managers and Associate Parish Support Staff, in providing financial services and administrative support to a select group of parishes and schools on the East End of Long Island. Regular travel to assigned parishes required.

Duties and Responsibilities:

  • Process all approved invoices through computerized general ledger software
  • Ensure proper expense account allocation
  • Process payments – cuts checks, obtain proper approvals and signatures, mails checks
  • Remit 403(b) payments • Record all cash receipts in computerized general ledger software
  • Ensure proper income account and allocation
  • Deposit tuition – record in G/L
  • Process weekly and monthly ACH giving in G/L (automated giving)
  • Ensure timely remittance of collections made on behalf of others
  • Ensure all cash receipts are deposited in a timely manner
  • Monthly bank reconciliations, general ledger review and adjusting entries
  • Review intercompany entries and reconcile (parish/school support)
  • Provide Payroll information to HR support group for accurate processing of parish/school payroll
  • Journalize payroll activity

Position Requirements:

  • Knowledge of Microsoft Word and Excel
  • Associate degree, preferably in the discipline of accounting or bookkeeping preferred
  • Familiarity with computerized accounting systems, Quickbooks experience a plus
  • Good verbal and written communications skills
  • Ability and willingness to learn new tasks and systems

Please email your cover letter and resume in word format as an email attachment.

Please note Full-Time – Bookkeeper in subject of e-mail to our Human Resources Department: Diocese of Rockville Centre,
P O Box 9023
Rockville Centre, NY 11570

Email: employment@drvc.org

Fax: 516-678-9566.

A full time, year-round Administrative Assistant is needed at St. John the Baptist Diocesan High School. This Administrative Assistant position is service-orientated, addressing the needs of Students and Parents, as well as the Administration and Teachers.

Professional Competencies:

  • Possesses proficient technology skills
  • Demonstrates strong oral and written communication skills
  • Demonstrates exceptional organizational skills
  • Effectively manages time and carefully (thoroughly) carries out oral and written directions
  • Easily multi-tasks
  • Accurately maintains clerical records
  • Possesses an understanding of the adolescent and a desire to work with them

Personal Qualities:

  • Fosters a welcoming atmosphere both in person and on the phone
  • Possesses a strong ability to work collaboratively with others
  • Honors and respects high standards of confidentiality
  • Demonstrates strong conflict management skills
  • Exercises diplomacy
  • Adapts readily and easily
  • Relates well with others

Please send cover letter and resume to

Mr. Biagio M. Arpino, Principal pricipalsoffice@sjbdhs.org.

St. John the Baptist Diocesan High School, West Islip, New York, is seeking a Coordinator for TV Studio and Video Broadcasting.

Qualifications:
Bachelor’s Degree in Radio and Television Production, Communications, or Vocational School, (supplemented with training), and some practical experience in the field.

Essential Duties and Responsibilities:
Produce a Daily News Show
Record, Live Stream and Produce videos of SJB Events/Projects
Supervision of SJB Radio Station (mixing/sound board equipment)

Experience:
Professional audio/video editing software
TriCaster and its components
Knowledge of audio/video editing theory and techniques
Operation of audio/video recording devices (cameras and microphones)|
Creating, producing, and broadcast SJB Podcasts

The ideal candidate should be organized and able to multitask; work effectively under pressure, work independently and as part of a team, work well with Administration, Faculty, Staff, and inspire High School Students; work some nights and weekend hours throughout the school year; lift/carry objects weighing up to 40 pounds.

Please email cover letter and resume to the attention of Mr. Biagio M. Arpino, Principal – principalsoffice@sjbdhs.org.

Saint Boniface RCC, located in Elmont, is seeking an Office Assistant. This full-time position is 35 Hours per Week: Monday – Friday, 8:30AM – 4:30PM. The Office Assistant will report directly to the pastor and work closely with the parish secretary.

Duties and Responsibilities include, but not limited to:

  • Manage all incoming phone calls and e-mails, including retrieving and relaying messages
  • Assist with communications – e-mails, flyers, mailings
  • Prepare or assist in preparation of reports as assigned
  • Manage/create database files, and maintain filing system both electronic and physical
  • Maintain the parish calendar
  • Collaborate with the parish staff in matters related to Ministry

Position Requirements:

  • High School diploma or some college preferred
  • Bilingual, fluent in speaking, reading, and writing English and Spanish
  • Proficient in Microsoft Office (Outlook, Word, Excel, Power Point, Access)
  • Demonstrate confidentiality and professionalism
  • Excellent organizational and time management skills
  • Detail oriented
  • Must be able to multi-task with minimal supervision and possess strong interpersonal and effective communication skills
  • A practicing Roman Catholic with a commitment to the mission of the Church

Please email your cover letter and resume in word format as an email attachment. Please note “Office Assistant” in subject of e-mail, to: stbonfac@aol.com or mail to Saint Boniface Church, 631 Elmont Road, Elmont NY, 11003

The Diocese of Rockville Centre is seeking an Administrative Assistant. This full-time position is 35 Hours per Week: Monday – Friday, 8:30AM – 4:30PM. The Administrative Assistant, under the direction of the Coordinator of Hispanic Ministry in the Office of Evangelization and Catechesis, Diocese of Rockville Centre, assists the Hispanic Community on Long Island and those who serve it. The position provides a variety of administrative and support services to facilitate the implementation of programs that support the evangelizing mission of the Office.

Duties and Responsibilities:

  • Manages all incoming phone calls and ministry e-mails, including retrieving and relaying messages
  • Assists with all communications – e-mails, flyers, copies, mailings
  • Prepares or assists in preparation of reports as assigned
  • Researches materials in support of multiple projects
  • Maintains financial records in accordance with established procedures
  • Manages/creates database files, maintains filing system both electronic and physical
  • Maintains master calendar
  • Assists the Coordinator in organizing and implementing events, meetings, special presentations, conferences, workshops, trainings, and other activities including, but not limited to, Annual Men’s Congress, Annual Women’s Congress, Annual Family Congress.
  • Organizes trainings/workshops in Spanish for Extraordinary Ministers of Holy Communion, Lectors and Ushers.
  • Establishes and maintains effective communication with pastors, pastoral agents, apostolic groups, and movements.
  • Works collaboratively with Diocesan staff in matters related to Hispanic Ministry.
  • Aids and assists in executing programs and initiatives identified in the Strategic Plan for Hispanic Ministry

Experience, Credentials and Requirements:

  • A practicing Roman Catholic with a commitment to the mission of the Church
  • High School diploma or equivalent certification
  • 5+ years working in an administrative role
  • Fluency in speaking, reading, and writing English and Spanish
  • Proficiency in Microsoft Office (Outlook, Word, Excel, Power Point, Access)
  • Always demonstrates confidentiality and professionalism.
  • Excellent organizational and time management skills, Detail oriented, able to multi-task with minimal supervision, and strong interpersonal and effective communication skills.

Please email your cover letter and resume in word format as an email attachment. Please note Administrative Assistant in subject of e-mail to our Human Resources Department: Diocese of Rockville Centre, P O Box 9023, Rockville Centre, NY 11570

Email: employment@drvc.org

The Diocese of Rockville Centre’s Department of Education seeks a dynamic educator to lead strategic enrollment engagement, retention and management and programming at the Diocese’s 35 elementary schools. The Enrollment Engagement Coordinator champions best practice, cutting-edge enrollment strategies across the DRVC schools. Enrollment improvement strategies should be connected to the four pillars of the Morningstar Initiative and grounded in a commitment to Catholic identity and mission and the pursuit of academic excellence.

The Department of Education has established the role of Enrollment Engagement Coordinator to lead broad enrollment improvement strategies and to strengthen the relationship between Catholic schools on Long Island and the increasingly diverse communities that our schools serve. While a majority of engagement and recruitment efforts will focus on strengthening engagement with the Hispanic community, this individual will also be responsible for engaging other immigrant and English as a Second Language (ESL) communities.

Responsibilities

  1. Lead strategic enrollment engagement, retention and management for the entire Catholic school system in the Diocese of Rockville Centre.
  2. Establish benchmarks for enrollment with the Morningstar team and be accountable for executing on those benchmarks.
  3. Support school principals to recruit, welcome, and retain students from the Hispanic community and other language or ethnic communities on Long Island.
  4. Provide strategic leadership in the areas of diversity and strengthen the Department of Education’s relationship with diverse Catholic communities across Long Island.
  5. Market specifically to parishes within the diocese with a larger Hispanic population to educate them as to the benefits of a Catholic education by attending and speaking at parish Spanish masses. Alternative: Market to parishes within the diocese with a larger Hispanic and/or other ethnic population to educate them as to the benefits of a Catholic education by recruiting alumni, students and/or family members from the community and preparing them to offer “witness” talks at parish Masses and/or events.
  6. Act as a liaison between the schools and the local Hispanic communities in an effort to serve these communities better and to support schools’ outreach and admissions, marketing, and recruitment programs. This liaison work will include the formation of local volunteers from the community to build recognition of, and appreciation for, the local school. (A good model of this strategy is found in the “Abuelita Circles” in the Archdiocese of Chicago.) Outreach to parents who do not have a good grasp of English will be a particularly important aspect of this liaison work.
  7. Work with marketing staff to publicize community-related events, educational opportunities, workshops, etc. for students, faculty, families, and local communities.
  8. Actively research best practices that address common classroom challenges in teaching about cultural competence and train teachers how to incorporate these into their classrooms.
  9. Assist with application processes, organizing and providing accompaniment to parents in applying for admission and for financial assistance from the Tomorrow’s Hope Foundation and any other scholarship offerings.
  10. Track enrollment of Latino students and support Catholic school leaders in understanding enrollment trends.
  11. Advise the Superintendent of Schools, other DOE staff, and Catholic school principals on how best to engage with and support Catholic school families from diverse background.
  12. Coordinate efforts with the Diocesan Office of Hispanic Ministry and Evangelization.

Qualifications

  1. Bachelor’s Degree in Education, Communications, or Marketing preferred, other applicable degrees considered.
  2. Track record of proven expertise and effectiveness in strategic enrollment engagement, retention and management.
  3. 3+ years working with diverse communities in a community service or education role.
  4. Conversational and written fluency in Spanish and English; Native Spanish speaker preferred.
  5. High-energy, results-oriented, and an execution-oriented approach to recruitment and retention.
  6. Strong understanding of and support for the mission of Catholic Education and the culture of the Catholic Diocese with a preference for candidates with experience in Catholic schools.
  7. Highly articulate and persuasive on the value proposition of Catholic education on Long Island.
  8. Commitment to Catholic evangelization and commitment to Catholic Identity and Mission and the pursuit of academic excellence.
  9. Embodiment of the spirit of servant leadership.
  10. Familiarity with the communities of Long Island and their unique challenges.
  11. Excellent written and verbal communication skills

Qualified candidates should send a Letter of Interest and Resume:

Dr. Denise Smith
Interim Superintendent of Schools
Department of Education – Diocese of Rockville Centre

128 Cherry Lane
Hicksville, NY 11801

Or

Email: Jobs@drvcschools.org

The Department of Finance, Diocese of Rockville Centre is seeking a Senior Accountant.  This full-time position is 35 Hours per Week: Monday – Friday 8:30 a.m. to 4:30 p.m.  This position will report directly to the Assistant Controller.

Main Job Tasks and Responsibilities

  • Prepare monthly bank reconciliation for Demand Deposit Accounts and Money Market Fund Accounts
  • Import and assist with journal entries relating to monthly closing
  • Assist with budget preparations and variance analysis
  • Maintain detailed schedules for certain balance sheet account reconciliations
  • Prepare documentation for audits and assist with request
  • Ensure compliance with GAAP principles

Key Competencies

  • Well-organized and ability to prioritize tasks
  • Strong attention to detail and accuracy
  • Good interpersonal and effective communication skills
  • Excellent analytical and problem-solving skills
  • Team oriented
  • Ability to meet tight deadlines 

Minimum Job Requirements

  • 2+ years general accounting experience with strong knowledge of a monthly close process
  • Bachelors degree in Accounting
  • Familiarity with GAAP, general accounting, financial statement preparation and internal control  procedures
  • Excel proficiency is a must
  • Relevant certification (e.g. CPA) is preferred
  • Knowledge of relevant accounting software; experience with MIP Fund Accounting/Abila software is a plus
  • Not-for-profit industry experience also is a plus

Please email your cover letter and resume in word format as an email attachment. Please note Staff Accountant  in subject of e-mail to our Human Resources Department: Diocese of Rockville Centre, P O Box 9023, Rockville Centre, NY 11570  – Email: employment@drvc.org – Fax: 516-678-9566.

PART-TIME

Summary of Position:
The Catholic Diocese of Rockville Centre is seeking a part-time (21 to 25 hours a week) Bookkeeper for the Office of Parish Support. Individual will be expected to work with all Parish Support Managers and Associate Parish Support Staff, in providing financial services and administrative support to a select group of parishes and schools on the East End of Long Island. Regular travel to assigned parishes required.

Duties and Responsibilities:

  • Process all approved invoices through computerized general ledger software
  • Ensure proper expense account allocation
  • Process payments – cuts checks, obtain proper approvals and signatures, mails checks
  • Remit 403(b) payments
  • Record all cash receipts in computerized general ledger software
  • Ensure proper income account and allocation
  • Deposit tuition – record in G/L
  • Process weekly and monthly ACH giving in G/L (automated giving)
  • Ensure timely remittance of collections made on behalf of others
  • Ensure all cash receipts are deposited in a timely manner
  • Monthly bank reconciliations, general ledger review and adjusting entries
  • Review intercompany entries and reconcile (parish/school support)
  • Provide Payroll information to HR support group for accurate processing of parish/school payroll
  • Journalize payroll activity

Position Requirements:

  • Knowledge of Microsoft Word and Excel
  • Associate degree, preferably in the discipline of accounting or bookkeeping preferred
  • Familiarity with computerized accounting systems, Quickbooks experience a plus
  • Good verbal and written communications skills
  • Ability and willingness to learn new tasks and systems

Please email your cover letter and resume in word format as an email attachment.

Please note Part-Time – Bookkeeper in subject of e-mail to our Human Resources Department: Diocese of Rockville Centre,
P O Box 9023,
Rockville Centre, NY 11570

Email: employment@drvc.org

Fax: 516-678-9566.

St. Mary’s Church in Roslyn has a part-time Office Assistant Position available. The hours are Monday and Wednesday, 10-12 hours a week with flexibility. Candidate must be proficient in Publisher and Word. Responsibilities include preparing the weekly bulletin, maintaining parish registration records and volunteer files, recording contribution, correspondence, answering the telephone, issuing Mass cards as requested, and other general office duties.

If interested, please contact Laura Fay at: (516) 621-2222 or stmarys@optonline.net.

St. Mary’s Church
110 Bryant Avenue
Roslyn, New York 11576

Holy Name of Mary, RCC located in Valley Stream is seeking a bilingual part-time office assistant. This part-time position is 2 days per week, Tuesdays & Thursdays 9am-4pm. Position consists of managing daily operations including, but not limited to, phone, clerical, correspondence, mail and record keeping.

Essential Responsibilities:

Answering parish office phone, directing the caller to the correct person, taking messages

Greet visitors, address questions, and assist with their requests

Read and respond to parish emails

Complete Clerical tasks as needed including filing, copying and data entry

Process incoming and outgoing mail and related tasks

Order office supplies when needed

Keep office organized

Assist in planning church events

Position Requirements:

High school Diploma, College Degree preferred

Excellent computer skills, including publishing, Excel, Word, Microsoft Outlook,

Demonstrate enthusiasm and possess interpersonal skills, must be friendly, courteous, hospitable, professional, gracious

Flexible, positive problem solver, strong organization skills

Excellent communication skills in English and Spanish, both orally and in writing, using proper grammar and vocabulary

Bilingual in Spanish

Candidates should e-mail resume and cover letter, and indicate in the subject line: Part-Time Bilingual Office Assistant; to: business@hnomary.org

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